Financial reporting is on the basis of the total costs of the project, so grant aid will be provided based on the full eligible costs.
Eligible costs are the costs defined as direct or indirect costs as detailed below. They shall fulfil the following conditions:
- Be actual
- Relate to expenditure on the CGPP project
- Be reasonable and wholly necessary for the CGPP project
- Be incurred and paid during the duration of the CGPP project (as set out in the grant agreement)
- Be incurred solely to advance the research project or if any single item shall benefit both the research project and other work then such costs shall be eligible only in the proportion that such costs bear to the proportionate benefit derived from them by the research project
- Be determined in accordance with the normal accounting principles, based on historic costs and the usual internal rules of the Grantee, provided that they are regarded as being acceptable by the EPA
- Be recorded in the participants (Grantees) accounts and be separately identifiable and traceable
- Exclude any profit (e.g. staff costs must be charged at actual salary rates and not charge-out rates)
Where the organisation is VAT registered, costs should be shown at the VAT exclusive cost.
